Handing Out Hoodies to a Team
By The Velocity Wear Team
Collect sizes from a chart with real measurements, not from a list of letters. Give a deadline and close it. Order five or six spares in the two most common sizes, and ask for the garments to be bagged by name if you have a final list before production. Done that way, a 50-piece hand-out takes ten minutes instead of a morning of swapping.
How should sizes be collected?
Publish the flat measurements for the block you are ordering: chest width laid flat and body length from the high point of the shoulder, for every size. Ask people to measure a hoodie they already own and wear happily, and pick the closest. This works because it removes opinion entirely. Asking a group what size they are produces answers based on what they wore five years ago, on what they wish they wore, and on entirely different brands.
State the cut in the same message. An oversized block sizes differently from a regular one, and somebody who always wears a large will often want a medium in an oversized hoodie. Without that warning you will get a run of oversized larges on people who wanted a regular fit. The differences are set out in fits and cuts for wholesale hoodies, and the wider method for getting a size run right is in apparel sizing and fit.
What happens if people miss the deadline?
Give them a default. Announce in advance that anyone who has not responded by the closing date gets a large, or whichever size is most common in your group. That converts a chasing problem into a stated policy, and it is far better than delaying an order that has a fixed 10 to 15 working day production window behind it. People who care about their size answer; people who do not are content with the default.
Close the list properly. Once sizes go to the factory they are cut, and a change after that is a new order at the 50-piece minimum, not an amendment. Set the internal deadline several days before the real one so late responses have somewhere to land. The full sequence from enquiry to delivery is in your first bulk hoodie order.
How many spares should be ordered?
Enough to cover the predictable problems, which usually means five or six on a fifty-piece order, concentrated in the two middle sizes. Someone will give the wrong size, someone will join in the next quarter, and someone will damage theirs. A handful of spares costs a fraction of a second run, which would pay screen setup again and wait another production cycle. Spares also let you hand something to a new starter on their first day rather than in two months.
Sizes mix freely inside the 50-piece minimum, so building spares in costs nothing structurally. If the total pushes you into the next quantity tier, the per-piece price falls as well, and the discount climbs to a ceiling of 35 per cent off the 50-piece price at the largest quantities. The tiers are on the pricing page.
What makes the hand-out itself go quickly?
- Garments bagged and labelled with a name, if the list was final before production.
- Otherwise, cartons packed by size so you can build piles in one pass.
- A printed list to tick against, so you know who has collected and who has not.
- A short note on washing in each bag, because the care label gets cut out.
- Spares kept in a marked box rather than mixed into the hand-out pile.
Bagging by name has to be requested before production, and it needs your list complete at that point. If your list will not be ready, ask for cartons packed by size rather than mixed, which is the arrangement that makes a manual hand-out fastest. How orders arrive by default is covered in how bulk hoodies are packed, and garment options with current from-prices are on the wholesale hoodies page.
