Corporate Uniforms for Hotels: reordering
By The Velocity Wear Team
A hotel restock is a routine event rather than a project, provided two things are in place: a written specification held against the original order, and enough rotation on the shelf that you are never ordering in a panic. Repeats meet the same 50-piece minimum per design, and any colour that has to match across old and new garments needs flagging before the run, not after delivery.
How do you restock without a visible mismatch?
Decoration matches automatically from the held files — artwork, logo width, placement and thread references are all recorded against the first order. The variable is the garment shade, because fabric dyed at different times can sit fractionally apart, and on a front desk where three people stand in a row under the same lighting, that is noticeable in a way it would not be across a building.
Two practical answers. Replace by group rather than by individual, so a whole shift or a whole department changes over at once. Or hold the restock until it is large enough to cover the visible-together roles completely. Either approach removes the problem rather than managing it, and the wholesale uniforms page is where a repeat quote is raised.
What rotation level keeps a reorder off the critical path?
Enough depth that a run of 10 to 15 working days plus transit never leaves someone out of uniform. In practice that means watching the two or three commonest sizes in each department and treating them as the trigger rather than watching the total. A stockroom can look full while the only size anyone actually needs has been gone for a month.
Set a level on those sizes, review it monthly, and place the order when it is hit rather than when the cupboard looks bare. Linen and towels run on exactly the same logic — those are quoted per job and the wholesale towels page covers the options — so many properties simply run one combined review.
Can you add a department to an existing programme?
Yes, and it is one of the easier changes to make. If the new department uses the same garment and colourway as an existing one, it is a straight repeat with more pieces. If it needs its own colourway, that is a new design with its own 50-piece minimum and its own tier position, priced on its own quantity.
Worth knowing: quantity tiers are calculated per order rather than accumulated over the year, stepping at 50, 100, 250, 500 and 1,000 pieces and reaching up to 35% off the 50-piece price. A property that can forecast a year of restocking and place it as one run is buying at a materially better position than one that tops up quarterly. The general rules for repeating a design apply across the whole range.
Review the programme once a year even when nothing has gone wrong. Properties accumulate small inconsistencies — a department that quietly switched garment, a colourway nobody uses any more, a size nobody has worn in two years — and none of them announce themselves. An annual look at what was actually ordered against what was actually issued takes an hour and usually removes at least one design from the programme, which is a saving on every run afterwards. It is also the natural point to fix anything the first specification got slightly wrong: a logo that fights with a name badge, a neck label staff keep cutting out, a garment that never suited the department it was bought for. Small corrections made at a planned review cost nothing; the same corrections made mid-order cost time.
