Getting Your First Stockist
By The Velocity Wear Team
Before you approach anyone, check the maths: your unit cost has to leave room for your margin and the shop's margin underneath the same retail price the customer already pays you directly. If it does not, you cannot wholesale yet, and no amount of enthusiasm changes that. After the maths, the two things a buyer is really assessing are whether batch four will match batch one and whether you will deliver when you said.
The Margin Maths, Done Honestly
Most independent shops work on something close to a doubling of what they pay, because that has to cover rent, staff, card fees, shrinkage and the stock that never sells. So the wholesale price you offer generally needs to sit somewhere around half of the retail price. Your cost then has to sit comfortably below that wholesale price, with enough left to make the effort worth your while.
Now do the uncomfortable version. Take your current retail price. Halve it. Is that number meaningfully above your true landed cost per unit, including decoration, setup, inbound delivery, packaging and the pieces you lose to samples and returns? For a lot of small brands the honest answer is no, and that is the whole reason wholesale conversations stall.
There are only three ways out and you should pick deliberately. Raise the retail price so both margins fit, which also means raising it on your own site or you undercut your stockist. Cut the cost per unit, which usually means a larger production run, since bulk discounts reach up to around 40 per cent as quantities rise, or a decoration method better suited to the job. Or accept a thinner margin on wholesale in exchange for volume and visibility, with your eyes fully open about how thin.
Wholesale Or Sale Or Return?
Wholesale means they buy the stock and the risk transfers to them. Sale or return means they hold it and pay only for what sells, so you keep the risk and the unsold pieces come back, sometimes shopworn. Small shops frequently ask for sale or return with an unproven brand and it is not unreasonable of them.
It can be a sensible entry route if you cap it: a small quantity, a fixed review date, and a written agreement that anything returned comes back in saleable condition. Just do not build a business on it, because you are financing someone else's shop floor with your own cash.
Consistency Between Reorders Is The Real Test
This is the part that separates brands that get reordered from brands that get one order and a polite silence. The buyer needs the second delivery to look like the first sitting next to it on the same rail. That means documenting your specification and never quietly changing it.
- Record the exact garment code, colour and fabric weight, not just the description, and reorder against that record every time.
- Note the decoration method. Moving a design from DTG to screen printing changes the hand feel and the colour, and a buyer will notice on the rail.
- Record print position and size as measurements from a fixed point, so batch four is not two centimetres higher than batch one.
- Be aware that dye lots vary slightly between production batches, so order a repeat of the same colour in one run wherever you can.
- Keep a sealed reference garment from the first batch and physically compare every new delivery against it before it ships onward.
Reliable Supply Beats Exciting Design
A shop can find another interesting graphic tee in an afternoon. What it cannot easily find is a supplier who answers emails, delivers when promised and does not go quiet for a month. Being unremarkable and dependable is a genuine competitive advantage at this level.
Quote lead times with a margin for reality. Production starts at artwork approval, not when the order is placed, and screen printing and embroidery typically run around 10 to 15 working days from approval, with sublimation and complex jobs nearer 15 to 20. Add tracked delivery time on top, then quote slightly longer than that. Delivering early is a pleasure. Delivering late once costs you the account.
“"A buyer is not betting on your design. They are betting that batch four looks like batch one and arrives on the day you said."”
How To Approach A Shop Without Being Ignored
Go in as a customer first and look at what they stock, at what price, and in what sizes. Then contact the actual buyer, by name, with a short message: what the product is, what it costs wholesale, the recommended retail, minimum order, lead time and delivery terms. One page. Attach clean images on plain backgrounds, not moody lookbook frames a buyer cannot assess a garment from.
Offer to leave a physical sample. Fabric weight and print quality are tactile arguments and no photograph makes them. And ask for a small first order rather than pushing a full range, because a buyer who takes twelve pieces and sells them will come back on their own.
What A First Stockist Is Genuinely Worth
Financially, often not much. The margin is thinner, the orders are small, and the admin is real. What it buys you is proof. A shop that stocks you is a third party publicly vouching for the product, and the second stockist conversation is far easier than the first because you can name the first. Treat that account as a reference you are earning, not just as revenue.