Can I Add to an Existing Order?
By The Velocity Wear Team
Before artwork approval, usually yes, and it often works in your favour because a larger quantity moves you into a better price band. Once artwork is approved and production has started, an addition normally becomes a separate order with its own setup costs, its own 20-piece minimum and its own lead time. So the practical rule is simple: confirm your final quantities before you approve the proof, not after.
Approval Is the Cut-Off, Not Payment
People assume the order locks when they pay. It does not. Production starts at artwork approval, because that is the point at which screens are made, embroidery files are digitised and prepared, and garments are pulled and allocated to the job. Everything before that moment is still a plan on a screen and can be changed easily. Everything after it involves physical materials that have already been committed to a specific quantity.
Why an Addition Costs More Afterwards
It is not a surcharge, it is the setup being paid twice. In screen printing, each colour needs a screen that is coated, exposed, aligned and cleaned down again at the end of the run. Once those screens are reclaimed, adding ten more shirts means recreating them from scratch. Embroidery has a smaller but real equivalent: the machine has to be threaded, the design loaded, and the first piece test-run and checked before production. Digital methods like DTF avoid the per-colour setup, which is why they are the sensible choice for a small top-up even when they would not have been the right choice for the main run.
The Minimum Applies Again
This is the detail that surprises people most. The 20-piece minimum is per order. If you approved artwork on 60 hoodies and then discover you need four more, those four cannot simply be appended to a job that is already in production; they become a new order and the minimum applies to it. That is a genuinely awkward position to be in over four garments, and it is entirely avoidable by holding a small buffer in the first run.
What You Can Change Before Approval
Quite a lot, and none of it should feel like an imposition. The window between quote and approval exists precisely so these decisions can be finalised.
- Quantity, in either direction, which may move you up or down a bulk discount band.
- The size split, since sizes are mixed freely within a single order.
- Garment colour or style, though changing from a light to a dark garment can affect screen count and cost.
- Artwork placement and print size, which are far easier to adjust before screens are made.
- Adding a second garment type to the same order so the whole thing counts as one run.
“"Order the number you will wish you had ordered, because the second run never costs what the first one did."”
The Consistency Argument
Even where a top-up is straightforward, there is a quality reason to avoid it. Garment colours are produced in dye lots and can vary slightly between batches, and screen printing inks are mixed per job. A second run of the same design in the same colour, produced weeks later, can be very close and still not identical. On a single item nobody would ever see it. Lined up in a team photograph, a slightly different navy is obvious. If uniformity matters, that alone is a reason to settle quantities before approval.
How to Avoid Needing an Addition
Most late additions come from the same few situations: a size form left open too long, a couple of new starters, or a group that grew between the quote and the approval. Close your collection form before you request the proof rather than after. Add a small buffer of the popular middle sizes instead of ordering exactly what the list says. And if you know two more people are joining next month, include them now, because the cost of two spare garments is trivial next to the cost of an entire second run.
If You Genuinely Need a Second Run
Sometimes it cannot be helped, and it is not a disaster. Keep the same garment supplier code and colour reference, use the original artwork file rather than a re-exported version, and expect a small chance of a shade difference. DTF is generally the most economical method for a short run because there is no per-colour setup, and it works on cotton, blends and polyester. Run the numbers in the free instant price calculator before committing, and remember that lead times start again from artwork approval on the new job, with tracked UK delivery typically adding 2-5 working days after dispatch.