Handing Out Tracksuits to a Team
By The Velocity Wear Team
Collect sizes on one form with a hard closing date, order the sets bagged and labelled by name, and hold back a handful of spares in the middle sizes. Done that way, handing out 50 sets takes one evening. Done by group message and memory, it takes a month and still ends with two people holding the wrong size.
How do you collect sizes without chasing people for a month?
One form, one link, one deadline, and a size chart attached to it. The chart matters more than the form does — people guess badly at their own size and guess worse across brands. Give chest and inside leg measurements in centimetres next to each size letter and the guessing drops sharply.
Set the closing date a week before you actually need the numbers, and say plainly that anyone who has not replied will be ordered whatever the most common size is. That single sentence collects more responses than three reminders. What a size chart should contain is covered in apparel sizing and fit.
Is it worth bagging each set by name?
For anything above about 30 people, yes. Named bagging is done during production: each set goes into its own bag with a label carrying the person it belongs to, so handover becomes reading names off a pile rather than opening bags and holding garments against people. Send the name and size list with the order rather than afterwards, since the bagging happens on the production line.
Without it, someone has to sort the delivery by hand before anything can be given out. That is an hour of volunteer time on a small order and most of a day on a large one. How the cartons arrive and what is printed on them is described in how bulk tracksuits are packed.
How many spares should be held back?
Two or three sets in the sizes that cluster in the middle of your group, and one at each end if the budget allows. Somebody always orders optimistically, somebody joins in week three, and somebody loses a jogger before the season starts. Spares absorb all three without triggering a second order.
Remember what a second order costs. The minimum is 50 sets per design, so replacing four is not a small purchase — it is a full run. Ordering five extra sets inside the original 50 is trivial by comparison, and the sets you want spare should be listed on the order form alongside the named ones. Our tracksuits range is quoted per set, so the arithmetic is straightforward, with the bands set out on the pricing page.
What does handover day look like?
A table, the bags sorted alphabetically, a printed list, and somebody ticking names off it. Ask people to try the top on before they leave, because a swap made in the room is a swap; a swap raised three weeks later, after the set has been worn and washed, is a replacement.
Keep the list once everything is handed out. Next season it becomes your starting size split, which is the single most useful document a returning committee can inherit, and it turns a repeat order into a fifteen-minute job.
Plan for the people who cannot make the handover. Leave their bags with one named person rather than scattering them across several, and give that person the list. Kit that goes home in somebody's car boot to be distributed informally is kit that goes missing, and the replacement for a missing set is not one set — it is another run at the minimum.
